You can count your inventory any way you decide, but we recommend counting your inventory, where possible, by how you sell your inventory. Being able to identify item costs will also help establish profit centers and pinpoint popular and draw items. It is also easier to manage waste and theft if you count
each item as opposed to by the case. The retriever inventory counter does allow you to count cases and automatically adjust to each.
If you receive units by the case, but your base unit is each, you need to be consistent in your managing of inventory. Your received unit is how you count the item when it comes off the truck. Do you count it as a box of 24 units (case)? or as 24 units (each)? Your received price is the price of the Received Unit. So if you receive a case of 24 units for $24.00 and you list your Received Unit as "Case", then the Received Cost is $24.00. If the Received Unit is Each, the Received price would be $1.00.
Depending on how your theater sets up and manages inventory, the Retail Price may be attached to an item or a category of items. If, for example, the theater sells Large Candy and Small Candy then the Retail Price would be set to the associated category (Small Candy or Large Candy). In this situation, the correct way to inventory what physical candy is actually being sold would be to set a modifier screen to the Candy Button that allows the cashier to select the candy being purchased and remove it from inventory.
How It Works
Add an Inventory Item to your Inventory Groups
- (A) Select the Inventory Group that will manage the item
- Click Add Button
- (B) The current items in the Inventory Group will appear in the box.
- (C) Number - This does not auto-generate. You can either match up the SKU Number created in Items Menu or use the SKU Number of the item. IMPORTANT NOTE: The item number in Inventory Items must match the SKU/Item Number in the Items Menu Tab.
- (D) The item description. Should also match the named item in the Items Menu Tab.
- (E) The Inventory Group should match the Inventory Group selected in (A), but if you need to change it you may do so with this dropdown.
- (F) Conversion Table identifies how the item will be counted and managed in inventory. See Conversion Tables.
- (G) Base Unit is generally how the unit is sold. Is the smallest denominator available for purchase?
- (H) Received Unit is how the unit is received. This is also important in how you count your inventory. If you select a case, you will manage your inventory by converting the unit to the case size. In other words, a 24 item case with only 12 items would be a .5 case. This can get pretty confusing for anyone without a BS in Math, so we strongly encourage managers and owners to set up their inventory using each as a Received Unit.
- (I) Received Price. This is what the THEATER PAYS to receive the RECEIVED UNIT or Cost Of Goods.
- (J) Retail Price is what the customers pay for the BASE UNIT.
- (K) When Items are set in the Items Menu + Recipes Tab they are listed here. If this item were a part of a combo, the combo would be listed in this box.
- Click the Save button when finished. You do not have to activate and sync changes to the inventory vendors' list. Actions in Process that are not reflected on the terminals or online do not have to be activated.
What is an Inventory Group?
An Inventory Group is the same as an Inventory Category as set up in the ToolBox + Categories + Items Categories. Inventory Categories/Groups allow the user to manage inventory by combining like items (Drinks, Candy, Popcorn, Merchandise, etc). You can also group inventory items by location (Top Shelf Candy or Bottom Shelf Candy). You can be as detailed or as vague as you choose and the system makes it easy to change directions should you decide to do so in the future.